BlueBooking: Event Check-In Software

First Impressions Count!

Professional, friendly, competent and attentive. Exactly these qualities make a lasting impression on your guests. Take the opportunity and convince your visitors at the check-in counter of your competence!

The check-in software BlueBooking supports the hassle-free and discreet registration of your guests at any event. With the help of bar-code badges or NFC/RFID tags, the check-in is done within seconds.

For scanning, you may choose between stationary or wireless barcode-, NFC- or RFID-readers. The use of Android smartphones is also supported. The time consuming manual administration of attendee lists is void. Booking errors are eliminated and the check-in staff is able to provide 100% of their attention to the guests.

How Does It Work?

The event organizer assigns each registrant a unique ID in advance. Any identifier that can be associated with a guest without ambiguity can be utilized - good choices are an email address, a ticket number, a registration number, etc. This ID is encoded in a bar-code (e.g. Code128, Han Xin Code, QR Code^®) or stored on a NFC/RFID tag. Once the guest arrives at the check-in counter, your staff scans the ID and BlueBooking registers the arrival time and the optional check-in location for the attendee. Unknown attendees or duplicate check-ins are flagged immediately.

As a highlight, immediately after scanning the badge, BlueBooking is able to display guest-specific data directly on a suitable scanner or smartphone. This feature is extremely helpful to the check-in staff, providing on the spot information like VIP status, hand-out details, etc.

The check-in system does not require special IT know-how and can be installed on off-the-shelf laptops or PCs. After importing the list of attendees, BlueBooking can be used immediately.

Advantages

Event hosting with BlueBooking allows your check-in staff to focus on your guests. The software ensures the reliable check-in of attendees by eliminating the error-prone, manual administration of registrants. The number of check-ins, the no-shows and the list of current attendees including check-in time and optional check-in location are available anytime.

Training efforts for your welcome staff are minimal and - maybe the most important point - a smooth check-in experience for your guests is guaranteed.

Security and Privacy

The data is secure and never leaves the computer on which BlueBooking is running. Internet connectivity is not required.

Walk-Ins

Visitors without registration (so-called walk-ins) are identified by prepared blank badges with unique IDs. The personal data must be registered separately. Walk-ins are included in the statistics.